The purpose of processing
To fulfil the statutory role to provide allotments for residents if there is demand.
Data Subjects
Allotment tenants and members of the public that have applied to be added to the waiting list for an allotment plot.
Personal Data
Title (Tenant’s Consent)
Name (the Small Holdings and Allotments Act 1908)
Postal Address (the Small Holdings and Allotments Act 1908)
Telephon No. (Tenant’s Consent)
Mobile No. (Tenant’s Consent)
Email Address (Tenant’s Consent)
Previous or currently held allotment plots (Tenant’s Consent)
How is it used?
Collecting this data is necessary to provide the Allotments Service with the information to:
- register your interest in applying for an allotment and be placed on the waiting list
- contact you when a plot is available
- set up a Tenancy Agreement in order to rent a plot.
- send invoices to request payment of rent
- financial reporting to the governing body
- provide updates regarding the allotment service
In the following circumstances you are required by law or contract to provide personal information.
- Tenancy Agreement
Profiling and Automated Decision Making
Not applicable
Legal Basis for Using Your Data
GDPR condition relied upon for processing personal data:
Article 6.1 e – Exercise of official authority
Our responsibility for the purpose outlined above is established in the Small Holdings and Allotments Act 1908, and the Allotments Act 1925.
GDPR condition relied upon for processing special category data
Not applicable
You have the right to withdraw consent for holding your personal data at any time during or after the termination of your allotment tenancy. To do so, you should contact the Town Council by post or email.
Sharing of personal data with External Recipients
Occasionally, with consent, contact details are shared with other allotment tenants or site representatives.
How long is the personal data retained by the Council?
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.
Questions or concerns?
Please email admin@cullomptontowncouncil.gov.uk
Appeals to the Information Commissioner’s Office
If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.
You can also contact the ICO by phone on 0303 1231113.
